About BabySentry

BabySentry is a straightforward, integrated, easy to use computerized medical record system that helps to coordinate all aspects of an infertility practice. The system is particularly helpful for the embryology lab and has multiple features for controlling frozen embryo and sperm inventory as well as recording cycle data. BabySentry can be used to collect clinical data, and contains integrated features for medication and prescription control, MD orders, scheduling, and billing. Expect start up to be slow and to spend a fair amount of time entering information and creating lists and templates that are specific to your program. Technical support is rapid, responsive and superb.

We are a unit of about 60+ staff and we do 2,500 cycles a year.

BabySentry (BBS), although by no means a complete and perfect application, is quite comprehensive and extremely user friendly and has been the system of our operation for the past 4 years. In fact, since Aug. 5, 2010 we had to increase our activities by a ratio of 2.5 and I don't believe we would have been able to sustain the increase as smoothly as we did without BBS.

The installation in our unit was done very efficiently in one day. We propagate the application using a Citrix server which allows remote access so that physicians are able to review even when away from the clinic. Updates are done on the server and do not need to be individually installed on the 60+ workstations. Initial training time was estimated based on the numbers of users. We continue to have online training using web meetings whenever a new module is upgraded. This has been extremely convenient and less costly than on-site training.

We implemented the modules gradually, starting with Scheduler for clerical, IUI monitoring & Pelvic U/S for the U/S technicians (although this module is used mainly for vaginal U/S) and Progress Notes for all.
In phase 2 we implemented the use of ART monitoring pages for physicians and the Embryology & Cryo pages for the embryologist. Usage of Treatment Plans and Orders was implemented as a 3rd phase for all medical staff. Finally as a last phase, we implemented Calendars for Nursing.

We are using several interfaces. So far, I believe BBS has an interface for all major equipment.

• with HIS (Hospital Information System) for updates of demographic info.
• with CASA for semen analyses.
• with endocrine analyzer (IMMULITE).
• DICOM with U/S machines.
• with the Hospital Central Lab for various test results (this interface has been on hold due to some delays from our lab).

Technical Support has been promptly and efficient regardless of the time difference. Response time (to emails) is on average 15-30 min. Our IT department provided remote access so that the BBS team can trouble shoot whenever needed.

Ease of use is really quite subjective. Some people will always have difficulty using the application the same way they would always have difficulty using MSOffice. Others grasp it fast and navigate through the pages with ease. It is extremely important to identify "super users" for each group who would provide timely support during the clinics.

ART treatment is constantly evolving and there will always be a need to improve the application in order to catch up. I have to say that the BBS team has been able to provide such updates in a timely fashion. The module we believe still needs the most improvement is statistics. There is room for more built-in queries.

We looked for an EMR system for our practice for 2 years. Over that time we trialed at least 10 programs and none seemed to fit our practice. In talking with large programs in California, Canada and Australia they were using BabySentry and were happy about the program and especially the support after it was installed. From the embryology point of view, our laboratory director from New York also liked the program. So after years of searching, we were able to find a program that was acceptable by the doctors, clinical staff, laboratory staff and front office. So we went with BabySentry.

We have been impressed with the ease of use. They are always willing to add on to the program to fit your practice's needs. The most important part of any EMR is support. Any emergency that occurs, we get a response in less than 20 minutes. If you have a specific question about how to input a specific information we get a response in less than 2 hours.

We have been using BabySentry for 3 years now and we are still learning more and more things this program can do to help our practice flow better.

We have decreased employee's time in finding charts or lab work. Ultrasound and surgical pictures are put into the program and not getting lost. We have our blood work from the outside labs downloaded into a file that we import into the program. The staff does not need to leave their seat and therefore they are more productive. I have saved a lot of money on wasted staff time than is actually paid for BabySentry.

"'After a comprehensive review of our processes and system alternatives, Sydney IVF selected BabySentry as its Fertility Database Management System based on its fit within our strategy, completeness of functionality and system architecture. While it is early days post implementation, and like all major change initiatives we have had some transitional challenges, the application is delivering in line with our expectations and we have found the level of support and assistance to be professional, timely and responsive."

"The ability of BabySentry to conduct both on site and web-based training is a strength. The team is responsive to our input. Our specific needs are frequently accommodated in new versions of the software."

"BabySentry is currently the most widely used IVF data management program. The organized and already tried setup and training system was the best possible guarantee of a smooth integration of BabySentry into our daily routine."

"Congratulations on the new version 5.0. I cannot believe how the program has changed so much in such a short period of time. It's looking great."

"We have now used the BabySentry database management system for over 2 years. With BabySentry, we have successfully transformed our paper heavy, low efficiency multi-office tracking and monitoring system into a heavily efficient, user friendly accessible yet completely secure information system.
BabySentry should be given serious consideration by any infertility practice interested in stepping into the next generation of data management and statistical analysis. The program is equipped with database tools that we never dreamed we would need. Yet as we have evolved, we have come to call on those tools with increasing frequency and have been happy they are there. Training and support are outstanding and we can offer our endorsement of the system without reservations."

"Astra's experience with BabySentry has been very rewarding. It is the complete reliable software that enables you to manage and follow your fertility practice with confidence and without concerns. Their support team has been exceptional solving issues that we have faced during our transition. There are always new additions and modifications to improve patients' care."

"We have just finished our training with Maya (BabySentry Science Coordinator) and she was wonderful. Everyone at LifeQuest thoroughly enjoyed working with her and everyone is now much more comfortable with the program. Thank you for sending her. She was excellent."

"We have just finished our training with Maya (BabySentry Science Coordinator) and she was wonderful. Everyone at LifeQuest thoroughly enjoyed working with her and everyone is now much more comfortable with the program. Thank you for sending her. She was excellent."

"We have found the laboratory component of BabySentry to be very comprehensive and user friendly. We are able to enter data directly into patients' files and with as much detail as you might wish to enter. The support team has always been very helpful to resolve any question that we may have and make small format changes in order to better suit our manner of working. We believe that BabySentry is overall the best database system available for the embryology team to use".

"After several years of examining and testing various databases for our Reproductive Biology Unit, we decided on BabySentry. The program was comprehensive, offering even more detail than we required at the time. It is a database that will grow with our unit."

"Fantastic product. We have been using it for over a year now and just did the upgrade, which is wonderful. It will make your job so much easier by having answers to the questions you have daily about how to improve your program. They will answer any technical request within 24 hrs usually. I recommend the program highly, and I doubt you will ever have the same personal attention with any other company."

"We have chosen BabySentry among several databases because it is comprehensive and covers all the aspects we might need in infertility management. Easy to use, it helps us organize data, make reports and statistics. We recommend it to any IVF Center as an excellent database provided by a very supportive team."

".For the last few years RGI was searching for a reliable and capable software package that would integrate and support our multifaceted clinical and scientific activities in the field of Assisted Reproductive Technology and Preimplantation Genetic Diagnosis. After evaluation and testing of numerous databases we have decided to implement your BabySentry, that we have found very suitable for multisided (several Clinics throughout the World) environment. We were impressed with your willingness and your technical ability to develop and to include in the standard packages the additional laboratory modules and statistical features. I believe, when our joint project is completed, BabySentry will bring to a market the most comprehensive, the most adaptive and the most reliable Operational/SART database software, which I would recommend to any Fertility and IVF Center."

"BabySentry: the best, comprehensive ART database that I've used".

"BabySentry is a sound technical tool to help fertility centers handle, organize and compile their patients' data".